Who we are

Our website address is: https://www.4cities.eu.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help with spam detection.

Gravatar service is disabled for this website.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Alumni Map

The data in the alumni map is given freely and is stored in our database on the webserver. It will not be shared with any other parties.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

Usage Data

We may also collect information how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking & Cookies Data

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behave in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

  • Google AnalyticsGoogle Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

    You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

    For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy?hl=en

Technical data

When you use our website, as with any website, some technical and usage information is logged automatically for analytical purposes.

Log data

Log data includes your IP address; device and browser details; date, time and duration of visit; and clickstream data (which records pages and documents accessed). This data is logged in our servers for the purpose of maintaining the security and quality of our website and is kept for as long as is necessary to ensure the security and stability of the website.

We do not identify users from this technical data.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users who register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

SECURITY MONITORING AND AUDITING

We use the WP Security Audit Log plugin as a security monitoring and auditing plugin to create a log of data about the ways that our web site is used by those who have login access to it. This information is collected and retained by the web site administrator for, as the name might suggest, security and auditing purposes.

Once activated, the plugin logs a timestamped record of when a logged-in user takes the following actions:

  1. Logs in and out;
  2. Creates, deletes or modifies or views a post (be it a page, post or a post with a custom type);
  3. Creates, deletes or modifies tags;
  4. Creates, modifies, deletes, or approves comments;
  5. Creates, modifies or deletes widgets and menus;
  6. Creates, modifies (this including changing the password), deletes a user or views another users’ profile;
  7. Installs, activates, deactivates, or uninstalls a theme or plugin;
  8. Changes system settings such as reading, general, or permalinks;
  9. (remove as applicable) Takes actions on a multisite network such as creating a new site, creating a new user on the network, adding a user to a site, changing its role, etc;
  10. (remove as applicable) Takes actions on a BBPress forum such as creating a new forum, deleting entries, changing forum settings, etc;
  11. (remove as applicable) Takes actions on a WooCommerce installation such as creating a new product, changing store settings, modifying the product, etc.

A full list of logged actions is available here.

The timestamped record includes the following information:

  1. The user’s login name
  2. The user’s actual name as entered when their account was set up
  3. The user’s WordPress role (Author, editor, etc)
  4. The IP address from which the user accessed the site
  5. The time and date of each action detailed above while the user was logged in.

The data captured by the WP Security Audit Log plugin is stored by the web site administrator for a period of [the time the administrator has specified in the plugin settings] solely for security and auditing purposes.

Information captured by WP Security Audit Log is accessed only by the administrators of the web site and is stored on the web site’s database. These administrators may be located outside the European Union.

Information captured by the WP Security Audit Log is not shared with third parties except in the case of law enforcement requests.

Data security

We store our data on a webserver within the EU. We have a contract for „Commissioned Data Processing“ with this provider.

Contact information

Stefan De Corte
4CITIES Programme Coordinator

Vrije Universiteit Brussel
WE, DGGF, 4F65, Pleinlaan 2
1050 Brussel, Belgium

email: info@4cities.eu

Our contact page: https://www.4cities.eu/contact/